I am 100% positive you or someone you know claims to be a multi-tasker.
I mean, really, who can’t draft and send a group email, answer a voicemail and prepare for your last zoom call of the day at the same time??!! Whatever! Multi-tasking only means that you’re rapidly moving in between tasks and not focusing any of your time on any one thing.
A 2009 Stanford research study found that multitaskers were less mentally organized, struggled at switching from one task to another, and had a hard time differentiating relevant from irrelevant details.
Another study from Bryan College indicates that multitasking actually lowers IQ by 15 points during cognitive tasks and decreases emotional intelligence and brain density over time. Yikes.
In other words, multitasking is literally a waste of time and depletes your IQ…not good.
Folks, listen up. You need to learn to batch your work.
So, what exactly is batching your work? It means you stay focused on one topic or priority item and don’t bounce around from one thing to another without finishing that item.
FOCUS = FINISHED
Let me give you an example of how I batch my daily work. The other day, I had only 4 hours to get things done. As I was preparing for my day, I was intentionally thinking about how I’d use that time. I had two big projects that had immediate items to address and then slotted time for thought work and planning with colleagues on future projects. As soon as I got settled in my office, I hunkered down and went to work on those items that needed my immediate attention.
This allowed me the time to be able to think freely about future projects because I wasn’t worried about those potential “fires” that could blow up on me…I had already tended to it. I scheduled one set of workflows for one block of time and so on.
This is a great strategy because you truly are able to finish work timely and more efficiently versus a little here – a little there – and HOPE it’s done by the end of the day. As John Maxwell says, “hope is not a strategy.”
Stop hoping for the best and start being mindful about what you need to accomplish.